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Safety, Security and Facilities Manager

Location-Hong Kong  ,Hong Kong (HK) 

Job ID -4086

Responsibilities

Safety and Security

  • Ensure having a secure and safe work environment
  • Ensure handling all critical incidents that might have impact on company brand and reputation
  • Set Country HSSE strategy and KPI’s for stations HSSE teams
  • Manage all facilities within an entity (Country)
  • Contribute to tenders by reporting all data related to country HSSE
  • Review, support and participate in external Audits and when required
  • Develop employee HSSE awareness
  • Approve any HSSE training conducted in country
  • Determine access requirements to information within the team to guarantee privacy and confidentiality based on sensitivity, classification, legal requirements and company polices
  • develop and maintain the team response and recovery plans during disruptive incidents, using the tools and templates provided by the local business continuity coordinator
  • Ensure passing all internal HSE, Zero tolerance, security, ISO 45001, TAPA and CGI Audits
  • Ensure compliance with ARAMEX and local Safety and Security requirements and legislation
  • Conduct Safety and Security risk assessments to detect potential hazards and reduce risk
  • Liaise with government officials pertaining to investigations
  • Set station HSSE Budgets annually and verify with station managers and country manager
  • Take all necessary measures when possible to reduce cost without compromising quality and standards

Facilities Management

  • Contributes to setting a capital and operating expense budget forecasting and quarterly accrual projections.
  • Manages all facilities RFP’s, including Project Plan, Site meetings, SOW, Specifications as per Aramex SOPs
  • Maintain Aramex Facilities “Work Flow Process"
  • Manages facilities preventive/corrective/predictive maintenance programs including vendor management and work quality assessment guidelines.
  • Benchmark and implant FM process, for General maintenance of HVAC/ELEC/MECH/FF systems
  • Performs site inspections to identify enhancement and renovation projects, provide facility audit and inspect quality of vendors vs performed service / project work.
  • Supports business continuity by proactive planning for and responding to calamities or localized emergencies.
  • Facilitate the flow of work between operations, support and Project managements teams through proactive involvement with acquisitions, remolding of systems, makes specification recommendations based on empirical data, analyzes trends and life cycle cost of equipment and materials to support changes and enhancement.
  • Ensure application of annual maintenance contracts AMC agreements and is responsible for approving the AMC contracts before the station can renew with the same or new service provider.
  • Mange KPIs and SLA of service provider (s)
  • Lead the implementation and effective use of CAFM (if applicable)
  • Leads energy conservation on site
  • Strive for continuous improvement for processes.
  • Assist ad hoc project as assigned

Requirements

  • Degree holder in Health and Safety or related disciplines;  
  • Minimum 7 years’ relevant work experience, preferably in warehouse or disciplinary services;
  • Experience in Security Administration with strong knowledge of security management;
  • Familiar with Occupational Safety and Health Ordinance or related regulations / ordinances;
  • Certification of FMP is an added advantage;
  • Good command in verbal and written English and Chinese, including Mandarin;
  • High standards of professional responsibility, personal integrity and multi-tasking;
  • Team play and should be proactive in approach;
  • Strong interpersonal and communication skills including the ability to operate effectively with all levels of the organization;
  • Immediate available is highly preferred.

Company Overview:

Since our founding in 1982 we have grown to become a world leader in comprehensive transport and delivery solutions for business and consumers. Headquartered in Dubai, at the heart of the world’s most dynamic commercial hub and on the site of historic trade routes linking east and west, commerce and transport are deeply embedded in Aramex’s DNA. We are dedicated to transforming the face of trade, expanding our operations rapidly to better connect businesses and consumers worldwide.