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Global Company Secretary and Corporate Governance Officer

Location -Dubai  ,United Arab Emirates (AE) 

Job ID -3386

The Group Company Secretary & Corporate Officer manages the company secretarial work for all subsidiaries of Aramex PJSC worldwide (“Subsidiaries”), with overall responsibility for the corporate governance function across the entire organization, in addition to managing the relationship with and between the directors of Subsidiaries, management, and all other stakeholders.  Further, this role ensures that policies and procedures set out by and in coordination with the Board Secretary and Corporate Governance Officer of Aramex PJSC are implemented for all Subsidiaries.

 

Key Responsibilities

 

Work with the General Counsel, Regional Legal Counsels and Board Secretary of Aramex PJSC (where relevant), to:

 

  • Oversee all corporate files of all Subsidiaries from an implementation perspective in accordance with the company’s strategy and direction as communicated by the General Counsel and in coordination with Regional Legal Counsels, external company secretaries and PROs, including registration of new legal entities, drafting Memorandums and Articles of Associations, shareholders and board resolutions/minutes, transfer of shares, appointment/change of directors and officers, preparing PoAs, do all necessary filings in accordance with local laws and regulations.
  • Help manage Conflicts of Interest and Related Party transactions matters in accordance with Aramex PJSC’s corporate and governance policies and applicable laws and regulations.
  • Manage a network of external company secretaries, and align them with the company’s policy and direction. Manage secretarial budget, including external company secretaries’ fees across the network and report the same to General Counsel.
  • Ensure necessary signoffs are in place.
  • Create an agenda for the year for the board and shareholders meetings of Subsidiaries in compliance with the Subsidiaries bylaws and corporate/constitutional documents.
  • Conduct and keep records of all minutes of meetings and general Board correspondence for all Subsidiaries in accordance with the corporate/constitutional documents on each Subsidiary.
  • Create and maintain up-to-date corporate profiles for all Subsidiaries, handle and be responsible for proper archiving and filing of all corporate files and documents both physically and on a dedicated platform.
  • Recruit, manage and retain a team of Secretary Officers.  Assess the performance of the team and individuals and oversee their development of skills and abilities.
  • Follow and implement the company’s global governance policies for all Subsidiaries, including complying with all applicable economic substance regulations.
  • Inform Regional Legal Counsels and members of the board of Subsidiaries on any changes in governance legislation or law, as necessary and helpful for the board’s ability to exercise its duties.
  • Ensure boards are operating in full compliance with the local laws and regulations.
  • Serve as the point of contact with for Regional Legal Counsels for all corporate matters and tasks.

 

Requirements;

 

  • Bachelor’s degree in Law
  • A minimum of min 8 years’ experience either in a Company Secretary or Corporate Lawyer role.
  • Experience in leading the company secretarial work.
  • Proficiency in MS Office (Excel, Word, PowerPoint and Outlook).
  • Excellent interpersonal, communication and analytical skills.
  • Previous experience in the Logistics and Transportation industry is preferred but not essential.
  • Excellent verbal and written communication skills in English. French & Arabic is a plus.
  • Approachable and can actively listen to the full facts and instructions.

Company Overview:

Since our founding in 1982 we have grown to become a world leader in comprehensive transport and delivery solutions for business and consumers. Headquartered in Dubai, at the heart of the world’s most dynamic commercial hub and on the site of historic trade routes linking east and west, commerce and transport are deeply embedded in Aramex’s DNA. We are dedicated to transforming the face of trade, expanding our operations rapidly to better connect businesses and consumers worldwide.