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Operations Supervisor - Fleet & Facility

Location -Cape Town  ,South Africa (ZA) 

Job ID -4962

Key Responsibilities
Fleet management

  • Creating a file for each company vehicle
  • Ensuring such files are kept up to date on a weekly basis
  • Ensuring files have all relevant and complete history on each vehicle
  • Responsibility to ensure that all vehicles licenses are renewed timeously.
  • Ensuring inspections that all licenses are in place on the vehicle throughout the year and valid.
  • Ensuring that costs are reduced due to proper fleet management
  • Ensuring that quotes are requested for all repairs/maintenance/ or vehicle parts, including tyres (reduce costs but ensure quality).
  • Communicating with your branch manager/operations manager and operations director on all suggestions, possible savings as well as changing of suppliers.
  • Once costs have been reduced ensuring that these costs are kept at an acceptable level.
  • Cost reductions/management are measured not only on a monthly basis but a quarterly and yearly as well.
  • Special attention should be given to the big three costs; tyres, fuel consumption (fraud detection and prevention) and spares.
  • Ensure that risks are removed with fleet management (petrol card, key and tag control, including duplicates kept in the office)
  • Fuel abuse (prevention and detection).
  • Vehicle locks (doors and truck locks)
  • All removable spares marked and checked regularly (batteries etc)
  • Ensuring warranties are upheld and follow-through.
  • Drawing up of a roster plan ensuring maintenance on vehicles done timeously, efficiently and with the minimum disruption to operations (consult with Snr. Sups and Ops Manager)
  • Ensuring operations keep up to date with yearly roster plan
  • Compile checklist for zone control for daily vehicle checks.
  • Ensure spot checks done by you on accuracy of these forms
  • Support ROM with new vehicle acquisitions and budget

Facilities Management

  • General upkeep of facility and outdoor company premises including wash bay area
  • Ensuring all repairs & maintenance are carried out timeously
  • Manage repair and maintenance costs effectively
  • Ensure scheduled testing of building equipment and systems are conducted (i.e. generator/security systems/alarm systems/access control)
  • Investigate any facility damages (internal and external) and ensure proper and relevant action is taken where necessary
  • Enforce 5S principles
  • Source and manage suppliers for ad hoc maintenance (in collaboration with Office manager)


Minimum Requirements

  • Matric/ Grade 12 or similar qualification
  • Must have a valid Code 10 Driver¡¦s license and a valid Public Driver¡¦s Permit (PDP)
  • MS Office applications (Word, Excel, & Outlook)
  • Degree or similar qualification and/or experience
  • Strong communication skills
  • Minimum 5 years experience in operations
  • Minimum 3 years management experience


Skills

  • Communication - Written & Verbal
  • Planning/ Organizing + Time Management
  • Communication
  • Attention to detail

 

Competencies

  • Communication (Verbal & Written)
  • Planning & Organising
  • Adaptability
  • Problem analysis
  • Customer Focus
  • Achievement Drive
  • Decision Making
  • Drive for Results

Company Overview:

Since our founding in 1982 we have grown to become a world leader in comprehensive transport and delivery solutions for business and consumers. Headquartered in Dubai, at the heart of the world’s most dynamic commercial hub and on the site of historic trade routes linking east and west, commerce and transport are deeply embedded in Aramex’s DNA. We are dedicated to transforming the face of trade, expanding our operations rapidly to better connect businesses and consumers worldwide.