Purpose of the Job

Provide strong administrative support to facilities operations by managing documentation, tracking activity, PRs, and ensuring smooth coordination between teams and service providers.

Job Description

• Develop and share monthly facilities tips to promote awareness and best practices across the organization.
• Record and follow up on suppliers’ invoices and outstanding dues to ensure timely processing and payments.
• Document and monitor safety observations in coordination with the FM team, ensuring proper follow-up actions.
• Track and follow up on all facilities-related requests through the service desk to ensure timely resolution.
• Manage FM team overtime and roster scheduling to ensure optimal resource allocation.
• Collect, review, and organize service provider reports for documentation and performance tracking.
• Track action plans and ensure completion within agreed timelines.
• Coordinate meeting room bookings and ensure readiness, including proper setup and cleanliness.
• Monitor utility consumption reported by service providers and highlight any variances or anomalies.
• Maintain proper filing and archiving of all facilities management documents for easy access and compliance.

Job Requirements - Experience and Education

1. Bachelor’s degree in Business Administration or a related field
2. 1–2 years of experience in an administrative or similar role
3. Strong command of the English language
4. Excellent organizational and time-management skills
5. Strong communication and coordination abilities
6. Proven ability to handle multiple tasks and follow up effectively
7. Proficient in Microsoft Office applications (Excel, Word, Outlook)

Leadership Behaviors

Skills